Office Tools

Office Tools Marketing Jobs

6 jobs found

2d ago

Office Manager / Marketing Assistant

Plan One/Architects Cody, WY

Cody, WY

2d ago

$22 - $27/hr Full time Manager Marketing Administrative Assistant

Apply Now

Job Description

Plan One/Architects is seeking a full-time Office Manager / Marketing Assistant to join the team onsite in Cody, Wyoming. The role blends administrative support with marketing and business development tasks for the firm, within a collaborative, client-focused culture. The position offers a robust benefits package and competitive pay, with compensation ranging from USD 22 to 27 per hour.

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Responsibilities

Act as the initial liaison for clients, consultants, and guests visiting the office
Field and route incoming phone calls and emails
Oversee office mail, filing systems, and document organization
Coordinate meetings, schedule appointments, and manage conference room bookings
Support travel planning and event logistics
Assist project teams with preparing, printing, and distributing documents
Monitor office supplies and support general administrative tasks
Help prepare proposals, qualifications packages, presentations, and interview materials
Keep marketing databases, project records, and client contacts current
Contribute to social media, website updates, and digital marketing activities
Organize photography, capture project documentation, and manage marketing collateral
Support award submissions, press releases, and public relations initiatives
Contribute to tracking business development opportunities and marketing activities
Assist in developing brochures, graphics, and promotional materials

Requirements

Prior experience in administration, office management, marketing, or a related field is preferred
Experience in the architecture, engineering, construction, or design industries is a plus
Strong written and verbal communication skills
Excellent organizational abilities with the capacity to manage multiple priorities
Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
Experience with Adobe Creative Suite, particularly InDesign, is highly desirable
Experience with social media platforms and content development is a plus
Professional appearance and a customer service oriented attitude
Ability to work independently while contributing effectively as part of a team

View full job page →

4d ago

Administrative Assistant - Marketing

Nanoscience Instruments Phoenix, AZ

Phoenix, AZ

4d ago

$48k - $52k/yr Full time Marketing Administrative Assistant Business Analysis

Apply Now

Job Description

Administrative Assistant in the Marketing Department at Nanoscience Instruments, focusing on CRM data management, market research, and coordinating marketing activities; this is an on-site role based in the Ahwatukee area of Phoenix, AZ near I-10.

Responsibilities

Enter and update information within Salesforce CRM
Perform data quality checks prior to database entry
Conduct market research to identify new opportunities
Collaborate with the marketing team to ensure database accuracy
Maintain and segment contact lists, assign leads as needed
Support management of active marketing campaigns
Provide general office support as required

Requirements

2 to 3 years of professional experience
Excellent written and verbal communication skills
Detail-oriented with strong multitasking abilities
Self-starter with organizational strengths, prioritization, and follow-up
Ability to work independently with minimal supervision
Comfort handling large volumes of data in databases
Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with CRM systems is a plus
AA or BS/BA degree; STEM aptitude is a plus
Must be legally authorized to work in the United States and not require visa sponsorship now or in the future

Technologies

Salesforce
Microsoft Word
Microsoft Excel
Microsoft Outlook

Benefits

401(k)
Dental insurance
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Salary

USD 48,000 to 52,000 per year

Application questions

Are you legally authorized to work in the United States without requiring sponsorship now or in the future?
Are you located within 10 miles of ZIP code 85044?
Do you have experience with Salesforce or similar CRM systems?
Do you have at least 2 years of experience in a professional environment?

Work location

On-site role in Phoenix, AZ (Ahwatukee area near I-10)

View full job page →

7d ago

Marketing Events Specialist

Roundstone Cleveland, OH

Cleveland, OH

7d ago

$52k - $55k/yr Full time Marketing Analytics Coordinator

Apply Now

Job Description

What Roundstone offers

Roundstone provides a hybrid work setup in Cleveland, OH, with a competitive annual salary and a benefits package designed to support health, finances, and career growth. This role includes an annual bonus opportunity, a 401(k) plan with company match, and paid time off starting on Day 1. You will also have access to tuition reimbursement, parental leave, and a range of wellness and security benefits to promote work–life balance.

Salary: USD 52,000 – 55,000 per year
Hybrid work schedule based in Cleveland, OH
Annual bonus opportunity
Medical, dental and vision benefits
401(k) plan with company match
Paid time off starting on Day 1
Tuition reimbursement
Dependent care 100% match up to max allowable
Parental leave
Healthy work/life balance
On-site gym with a personal trainer access
Life insurance and short term disability
Employee Assistance Program

What you will do

Coordinate internal and external events from planning through post-event follow-up, ensuring timelines, budgets, and deliverables are met
Oversee event logistics including venue sourcing, vendor coordination, contract negotiation, travel, swag, booth materials, and activities
Maintain vendor relationships and manage communications throughout the planning process
Collaborate with Sales, Marketing, and cross-functional teams to support event goals and attendee engagement strategies
Track event budgets, invoices, expenses, reimbursements, and reporting in partnership with Accounting and Finance
Support development and execution of event promotion plans with the Demand Generation Manager and Events Lead
Monitor RSVPs, attendance, post-event feedback, and performance metrics to identify improvement opportunities
Contribute creative ideas for impactful virtual and in-person event experiences
Support employee engagement and internal communications initiatives, including content and event coordination
Ensure employee-facing events reflect company culture and brand values and deliver a positive experience
Build repeatable workflows and processes to improve efficiency and execution
Provide regular status updates, troubleshoot proactively, and keep stakeholders aligned on timelines and priorities

What you bring

Bachelor’s degree required
Experience coordinating or managing events, preferably in a B2B setting
Strong communication skills with the ability to engage internal and external partners to meet deadlines, budgets, and outputs
Understanding of virtual event technology, including platforms like Zoom and Teams
Extremely detail-oriented and highly organized, capable of meeting deadlines
High energy with a positive attitude
Experience using project management and marketing technology tools such as Wrike, Salesforce, and Pardot (or similar)
Proficient in Microsoft Office (Word, Excel, OneDrive, PowerPoint)

Technology and platforms

Zoom
Teams
Wrike
Salesforce
Pardot
Microsoft Word
Microsoft Excel
OneDrive
PowerPoint

Our core values

Live well: Prioritize health and bring positive energy to all you do
Work smarter: Get things done efficiently and effectively
Own it: Accountability in every action, on time and finished
Be intellectually curious: Always learning, spotting opportunities, and growing

View full job page →

18d ago

PT Front Desk Administrator

Douglas Elliman Development Marketing Fort Lauderdale, FL

Fort Lauderdale, FL

18d ago

$25+/hr Part time Administrative Assistant Administrative Support Coordinator

Apply Now

Job Description

Fort Lauderdale hosts a development project supported by Douglas Elliman Development Marketing. This part-time Front Desk Administrator role centers on weekend reception and administrative support, acting as the first point of contact and coordinating with the Sales Director and Marketing team to ensure smooth daily operations.

Job Details

Location: Fort Lauderdale, FL (onsite)
Compensation: USD 25 per hour
Schedule: Part-time; weekend availability
Experience: Minimum 1 year
Education: College graduate

Responsibilities

Provide office support to help the Project Office run efficiently and effectively
Receive, direct, and relay telephone and fax messages; route general inquiries to the appropriate staff
Greet visitors and the general public and manage guest flow
Collect, deliver, and distribute mail and general correspondence
Maintain the filing system and file all correspondence
Assist in planning and coordinating meetings, conferences, and conference calls
Monitor stock of office supplies and project marketing collateral; reorder as needed
Provide office and secretarial support and maintain a tidy work area
Develop and maintain current project sales file systems
Track the use of supplies and equipment; coordinate repair and maintenance as required
Answer incoming calls, address inquiries, redirect calls as appropriate, and take messages when necessary
Prepare coffee and refreshments for staff and visitors
Support the Sales Director and Marketing staff as requested
Provide administrative services for Sales Director and Sales Executives
Update floor books with floor schedules; track registrations and enter into e-condo
Register walk-ins and phone inquiries on registration sheets and input data into e-condo
Maintain conference room schedule
Maintain a weekly master event calendar and back up data in Dropbox
Maintain monthly master project contact list
Produce daily, weekly, and monthly traffic and sales reports
RSVP management, including collecting emails and RSVP counts
Assist with event setup, including coordination with Sales Director, Marketing Associate, and caterers
Coordinate parking procedures before and on event days
Attend guest sign-in, collect business cards, and enter into e-condo within 48 hours under the event name and title
Assist with giveaways, manage inventory before, during, and after events
Be flexible with hours during events and special occasions

Requirements

College graduate; experience in front desk administration and accounting preferred
Luxury hospitality background preferred
Determined with a strong work ethic and positive attitude
Team player with resourcefulness and attention to detail
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Ability to learn and master computer programs or devices as needed
Ability to thrive in a fast-paced environment

Technologies

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Dropbox
e-condo

General Description

The Front Desk Administrator reports to the Executive Vice President of DEDM and serves as the primary point of contact for the organization. This role manages the flow of visitors and general inquiries while ensuring administrative tasks are completed accurately and in a timely manner. The position aims to support smooth coordination across the development project through effective communication and organized office operations.

Essential Functions

Provide office support to ensure project office efficiency
Handle telephone and fax messages, direct inquiries, and route to appropriate staff
Direct the general public to the correct staff member and greet visitors
Manage mail, general correspondence, and filing; maintain tidy office
Assist in planning meetings, conferences, and calls; maintain supplies and equipment
Provide office and secretarial support; monitor usage of resources and coordinate repairs
Perform receptionist duties, answer calls, and take messages as needed
Support Sales Director, Executives, and Marketing staff; update schedules and registrations in e-condo
Maintain conference room schedule and master event calendar; back up data in Dropbox
Produce and maintain traffic and sales reports and master contact lists
RSVP management and event setup coordination for staff and caterers
Coordinate parking and guest sign-in; manage giveaways and inventory

For Events

RSVP management: collect emails and RSVP counts
Event setup: assist Sales Director, Marketing Associate, and caterers with setup and prep
Parking coordination prior to and on event day
Guest sign-in: collect business cards and enter into e-condo within 48 hours under event name and title
Giveaways: assist with assembly, distribution at events, and inventory tracking
Hours may vary during events or special occasions

View full job page →

21d ago

Marketing and Business Support Coordinator

Columbia Food Machinery, Inc. Salem, OR

Salem, OR

21d ago

$24 - $30/hr Full time Marketing CMS Communications

Apply Now

Job Description

Columbia Food Machinery, a well-established name in the food equipment sector, is seeking an in-office Marketing and Business Support Coordinator to join the Salem, Oregon team. This role sits at the crossroads of marketing execution and office coordination, helping to produce polished materials, manage digital assets, and keep data and documents organized while supporting day-to-day operations on site.

Location: Salem, OR (onsite) • Salary: USD 24 - 30 per hour • Experience: Minimum 3 years

Responsibilities

Edit and format written communications and quotes for clarity, brevity, and to correct typographical errors
Develop marketing materials, including custom graphics, satisfaction surveys, email signatures, and layouts for promotional emails and advertising
Design, update, and maintain the WordPress-hosted website and social media platforms
Design and format Word, PowerPoint, and Excel documents for professional internal and external communications
Prepare, update, distribute, and manage the timely return of monthly tracking reports
Maintain and improve Microsoft Access databases for proposal tracking, customer invoicing, equipment checklists, and related tasks
Handle incoming calls, emails, and mail
Track schedules and record customer visits for the outside sales team
Maintain organized filing systems (digital and physical)
Support office coordination tasks, including ordering supplies and assisting with meeting preparation

Requirements

Minimum of 3 years’ experience in a professional environment performing similar duties
Friendly, customer service oriented attitude and communication skills
Skilled at independently tracking open items, following up, and securing timely responses from coworkers to meet deadlines
Excellent verbal and written skills; an understanding of the rules of grammar
Working knowledge of graphic and photo-editing software (e.g. Adobe Photoshop)
Proficiency in Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
Ability to prioritize and manage multiple tasks with frequent interruptions

Technologies

Word
PowerPoint
Excel
Outlook
WordPress
Adobe Photoshop
Adobe Acrobat
Microsoft Access

Benefits

Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Advantages of Working at Columbia Food Machinery

Knowledgeable co-workers who are eager to assist others
Opportunity to suggest improvements and find creative ways to do things better
Established business with a long record of growth and staff retention; about half of employees have been with the company for 20 years or more
Competitive salary with annual performance bonus
Company profit-sharing retirement plan
Paid holidays and vacation
Company-paid health insurance with vision coverage and company-paid Health Savings Account contributions; life and long-term disability insurance

View full job page →

28d ago

Marketing Coordinator

M. A. Mortenson Company Minneapolis, MN

Minneapolis, MN

28d ago

$28 - $38/hr Full time Marketing Coordinator Cross-Functional

Apply Now

Job Description

The Marketing Coordinator role at M. A. Mortenson Company centers on coordinating proposals, presentations, and events while supporting the operating group's marketing and communications efforts. This onsite position in Minneapolis, MN requires a detail-oriented communicator who can manage multiple projects in a dynamic environment and collaborate across diverse teams.

Responsibilities

Assist with assembling proposal materials by gathering, validating, and formatting information.
Ensure accuracy and timely delivery of proposals, including technical scope, project experience, resumes, and other marketing content.
Maintain marketing files, systems (Salesforce, proposal archives), and related supplies.
Plan and coordinate activities for trade shows, conferences, and speaking engagements.
Support special events planning and coordination, including groundbreaking ceremonies, topping-off events, and ribbon cuttings.
Collect and refresh project profiles for content development.
Help marketing specialists create and edit materials, including newsletters, presentations, brochures, news releases, social media posts, and internal communications.
Maintain a library of professional photos of Mortenson team members.
Assist with organizing the operating group's annual meeting and other event logistics.
Build effective relationships with colleagues across diverse backgrounds and organizational levels.
Demonstrate a detail-oriented approach and the ability to prioritize multiple assignments in a deadline-driven environment.
Collaborate as a team player with a positive attitude.
Exhibit strong writing and editing capabilities.
Possess a basic understanding of social media.
Display excellent creativity, organizational skills, and the ability to multitask with flexibility.
Show good graphic sensitivity and judgment for marketing visuals.
Practice active listening and clear communication, with openness to diverse input and feedback.

Requirements

An associate or bachelor’s degree in Marketing, Communications, Business, or a related field.
Previous experience in marketing, communications, or sales enablement roles is preferred.
Intermediate proficiency with layout tools and desktop publishing software, such as Adobe Creative Suite or equivalent.
Intermediate skills in Microsoft Word, Excel, Outlook, and PowerPoint.

Technologies

Salesforce
Adobe Creative Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
PowerPoint

Compensation

Hourly rate: USD 28 - 38

Location

Minneapolis, MN (onsite)

Benefits

Medical and prescription drug plans that include no additional cost vision coverage
Dental plan
401(k) retirement plan with a generous Mortenson match
Paid time off, holidays, and other paid leaves
Employer-paid life, AD&D, and disability insurance
No-cost mental health tools and a concierge with extensive work-life resources
Tuition reimbursement
Adoption assistance
Gym membership discount program

Note: Visa sponsorship is not offered for this position.

View full job page →

Office Tools Marketing Jobs

Office Manager / Marketing Assistant

Administrative Assistant - Marketing

Marketing Events Specialist

PT Front Desk Administrator

Marketing and Business Support Coordinator

Marketing Coordinator

Get Job Alerts