Front Desk

Front Desk Marketing Jobs

2 jobs found

2d ago

Office Manager / Marketing Assistant

Plan One/Architects Cody, WY

Cody, WY

2d ago

$22 - $27/hr Full time Manager Marketing Administrative Assistant

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Job Description

Plan One/Architects is seeking a full-time Office Manager / Marketing Assistant to join the team onsite in Cody, Wyoming. The role blends administrative support with marketing and business development tasks for the firm, within a collaborative, client-focused culture. The position offers a robust benefits package and competitive pay, with compensation ranging from USD 22 to 27 per hour.

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Responsibilities

Act as the initial liaison for clients, consultants, and guests visiting the office
Field and route incoming phone calls and emails
Oversee office mail, filing systems, and document organization
Coordinate meetings, schedule appointments, and manage conference room bookings
Support travel planning and event logistics
Assist project teams with preparing, printing, and distributing documents
Monitor office supplies and support general administrative tasks
Help prepare proposals, qualifications packages, presentations, and interview materials
Keep marketing databases, project records, and client contacts current
Contribute to social media, website updates, and digital marketing activities
Organize photography, capture project documentation, and manage marketing collateral
Support award submissions, press releases, and public relations initiatives
Contribute to tracking business development opportunities and marketing activities
Assist in developing brochures, graphics, and promotional materials

Requirements

Prior experience in administration, office management, marketing, or a related field is preferred
Experience in the architecture, engineering, construction, or design industries is a plus
Strong written and verbal communication skills
Excellent organizational abilities with the capacity to manage multiple priorities
Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
Experience with Adobe Creative Suite, particularly InDesign, is highly desirable
Experience with social media platforms and content development is a plus
Professional appearance and a customer service oriented attitude
Ability to work independently while contributing effectively as part of a team

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18d ago

PT Front Desk Administrator

Douglas Elliman Development Marketing Fort Lauderdale, FL

Fort Lauderdale, FL

18d ago

$25+/hr Part time Administrative Assistant Administrative Support Coordinator

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Job Description

Fort Lauderdale hosts a development project supported by Douglas Elliman Development Marketing. This part-time Front Desk Administrator role centers on weekend reception and administrative support, acting as the first point of contact and coordinating with the Sales Director and Marketing team to ensure smooth daily operations.

Job Details

Location: Fort Lauderdale, FL (onsite)
Compensation: USD 25 per hour
Schedule: Part-time; weekend availability
Experience: Minimum 1 year
Education: College graduate

Responsibilities

Provide office support to help the Project Office run efficiently and effectively
Receive, direct, and relay telephone and fax messages; route general inquiries to the appropriate staff
Greet visitors and the general public and manage guest flow
Collect, deliver, and distribute mail and general correspondence
Maintain the filing system and file all correspondence
Assist in planning and coordinating meetings, conferences, and conference calls
Monitor stock of office supplies and project marketing collateral; reorder as needed
Provide office and secretarial support and maintain a tidy work area
Develop and maintain current project sales file systems
Track the use of supplies and equipment; coordinate repair and maintenance as required
Answer incoming calls, address inquiries, redirect calls as appropriate, and take messages when necessary
Prepare coffee and refreshments for staff and visitors
Support the Sales Director and Marketing staff as requested
Provide administrative services for Sales Director and Sales Executives
Update floor books with floor schedules; track registrations and enter into e-condo
Register walk-ins and phone inquiries on registration sheets and input data into e-condo
Maintain conference room schedule
Maintain a weekly master event calendar and back up data in Dropbox
Maintain monthly master project contact list
Produce daily, weekly, and monthly traffic and sales reports
RSVP management, including collecting emails and RSVP counts
Assist with event setup, including coordination with Sales Director, Marketing Associate, and caterers
Coordinate parking procedures before and on event days
Attend guest sign-in, collect business cards, and enter into e-condo within 48 hours under the event name and title
Assist with giveaways, manage inventory before, during, and after events
Be flexible with hours during events and special occasions

Requirements

College graduate; experience in front desk administration and accounting preferred
Luxury hospitality background preferred
Determined with a strong work ethic and positive attitude
Team player with resourcefulness and attention to detail
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Ability to learn and master computer programs or devices as needed
Ability to thrive in a fast-paced environment

Technologies

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Dropbox
e-condo

General Description

The Front Desk Administrator reports to the Executive Vice President of DEDM and serves as the primary point of contact for the organization. This role manages the flow of visitors and general inquiries while ensuring administrative tasks are completed accurately and in a timely manner. The position aims to support smooth coordination across the development project through effective communication and organized office operations.

Essential Functions

Provide office support to ensure project office efficiency
Handle telephone and fax messages, direct inquiries, and route to appropriate staff
Direct the general public to the correct staff member and greet visitors
Manage mail, general correspondence, and filing; maintain tidy office
Assist in planning meetings, conferences, and calls; maintain supplies and equipment
Provide office and secretarial support; monitor usage of resources and coordinate repairs
Perform receptionist duties, answer calls, and take messages as needed
Support Sales Director, Executives, and Marketing staff; update schedules and registrations in e-condo
Maintain conference room schedule and master event calendar; back up data in Dropbox
Produce and maintain traffic and sales reports and master contact lists
RSVP management and event setup coordination for staff and caterers
Coordinate parking and guest sign-in; manage giveaways and inventory

For Events

RSVP management: collect emails and RSVP counts
Event setup: assist Sales Director, Marketing Associate, and caterers with setup and prep
Parking coordination prior to and on event day
Guest sign-in: collect business cards and enter into e-condo within 48 hours under event name and title
Giveaways: assist with assembly, distribution at events, and inventory tracking
Hours may vary during events or special occasions

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